Privacy Policy

Last updated: 1st October 2025

The Dental Reporter (“we,” “our,” or “us”) is committed to protecting your privacy and handling your data transparently. This Privacy Policy explains what information we collect, how we use it, and your rights under applicable laws, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the EU General Data Protection Regulation (EU GDPR), and, where relevant, US privacy requirements.

By subscribing to our newsletter or engaging with our content, you agree to the terms of this Privacy Policy.

1. Who We Are

The Dental Reporter is an independent dental newsletter and magazine run by an individual based in the United Kingdom.

• Data Controller: “The Dental Reporter”

• Contact for Privacy Queries: hello@thedentalreporter.com

• Jurisdiction: United Kingdom

2. What Data We Collect

We collect and process the following types of personal data:

• Email address: when you subscribe to our newsletter.

• Survey responses: anonymous responses, including insights and opinions about dental practices, products, or tools.

• Photos and content submissions: where you provide written consent for us to feature these in our newsletter or reports.

• Analytics data: automatically collected information through Substack’s built-in analytics, Google Analytics, and Facebook Pixel (e.g., IP address, browser type, engagement with newsletter content).

We do not collect or process patient records or personal health data.

3. How We Use Your Data

We use your information for the following purposes:

• To send you the newsletter you subscribed to.

• To analyse readership and improve our content.

• To prepare aggregated survey reports for editorial use, sponsors, or partners (no subscriber identities are shared).

• To feature submitted photos or content, only with your explicit written consent.

• To comply with legal obligations.

We do not sell your personal data.

4. Legal Bases for Processing

Under UK and EU data protection law, we rely on the following legal bases:

• Consent: for newsletter subscriptions, surveys, and use of submitted photos/content.

• Legitimate Interests: for analytics, improving our newsletter, and ensuring the security of our platform.

• Legal Obligations: where required by law (e.g., responding to regulatory requests).

5. Cookies and Tracking

Our newsletter uses Substack’s default cookies, as well as third-party analytics and tracking technologies (Google Analytics, Facebook Pixel).

For more detail on cookies, please review Substack’s Cookie Policy.

You can manage cookies through your browser settings or opt-out of targeted advertising via the relevant third-party platforms.

6. Data Sharing and Third Parties

We may share information in the following limited ways:

• Substack: as our newsletter platform provider.

• Analytics providers: such as Google Analytics and Facebook, to understand engagement and improve our service.

• Aggregated reports: we may share anonymous, summarised survey results or industry insights with advertisers, sponsors, or manufacturers. These reports never include subscriber email addresses or personal identifiers.

We do not share your personal data with third parties for direct marketing purposes.

7. International Data Transfers

As Substack, Google, and Facebook are US-based, your personal data may be transferred outside the UK/EU. These providers implement safeguards such as Standard Contractual Clauses (SCCs) to protect your data in line with GDPR requirements.

8. Data Retention

We retain your personal data in line with Substack’s policies.

• Newsletter subscription data: retained until you unsubscribe.

• Survey responses and submitted content: retained as long as necessary for editorial purposes, unless you withdraw consent.

9. Security

We take reasonable steps to protect your data, including limiting access, using secure platforms (Substack), and ensuring data is only handled with appropriate consent. However, no online service can be guaranteed to be 100% secure.

10. Your Rights

As a subscriber, you have the following rights under UK and EU law:

• The right to access your personal data.

• The right to request correction or deletion.

• The right to withdraw consent at any time.

• The right to object to certain processing (e.g., analytics).

For US subscribers: while GDPR rights may not directly apply, we extend the same principles of transparency and fairness in handling your data.

11. Children’s Data

Our newsletter is not intended for children under the age of 16. We do not knowingly collect or process personal data relating to children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on our Substack site, with the date of the last update shown at the top.

13. Contact Us

If you have questions about this Privacy Policy or your data rights, please contact us at:

hello@thedentalreporter.com